 |
|
|
|
|
|
|
|
|
Forms Automation Questions
What steps are involved in automating forms?
Automated data capture is a straightforward operation. The process requires five simple steps:
1. DESIGN. Design a new form or scan in an existing form.
2. DISTRIBUTION. Print forms to paper or PDF.
3. INTERPRETATION. Translate paper or electronic form data.
4. VALIDATE. Verify all data before it enters the database.
5. EXPORT. Automatically store data in the correct format with no manual interventionmore (to how it works page).
How much money can we save?
You can typically eliminate 75% of your current data entry costs.
How much IT involvement is necessary?
You do not need IT to design forms, scan forms or save data to a spreadsheet. You may need IT help to get the data from the scanning software into a database if you are not familiar with databases.
Is this affordable?
It's difficult to estimate system costs because of variables such as volume, validations, form type and form complexity. If you can give us a 5 minute overview of your problem, we can give you a quote over the phone.
Can this work with existing systems?
Yes. We need a form, which can be originally designed in any program, printed and then scanned. We need to capture images, which can come from any device that can capture an image such as a fax server, digital photocopier or MFP device. We send data to your existing databases via ASCII, ODBC or XML. Our software runs on Windows servers and workstations.
Will this grow with us?
In a network configuration, all tasks such as scanning, verifying and exporting are distributed to individual computers. To add an additional exporting station, you simply load that module on an additional computer. This makes it simple to handle growth.
Will this work with users of all levels?
You need to have some computer knowledge to design forms. Scanning and verifying can be done by almost anyone with less than an hour of training. Most other processes are run unattended.
I have a forms processing system already, how can you help?
We can look at each of your system components (hardware, software, form definition, programming, etc.) and identify areas where accuracy and processing can be improved. For a free assessment, please contact us.
I'm unhappy with our current electronic forms system.
We can look at each of your current system and your future needs and recommend the best technology for you. For a free review, please contact us.
We need to work with both paper and electronic forms.
Formtran specializes in hybrid paper/electronic form systems. We would be happy to discuss your organization's requirements. Please contact us.
Can you read forms where the data varies from page to page?
Yes, we can read both fixed and variable data forms.
How can I get a free assessment of my current data collection process?
Formtran can provide a basic assessment at no charge. Detailed reports require a modest fee. Please contact us.
|
|
|
|
|
top of page