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Forms and documents are critical to the information flow in any organization. Automating the collection of this information provides one of the highest returns of any technology project. Harnessing the power of the computer minimizes data entry, enforces validations and makes information available faster. This translates into substantial savings for anyone who needs to get data into a computer.
Paper
"We scan 1,000 forms in 3 hours with one person"
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Reduce time and cost of data entry |
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Immediate return on investment |
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Grow without adding staff |
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Improve accuracy |
Automated scanning also provides the image of the original form which can be automatically indexed and passed to document imaging systems from IBM, Filenet, EMC, Liberty, etc.
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Formtran can help you assemble an automated data capture system capable of recognizing a variety of forms containing various symbologies including hand printed and machine printed data, check boxes (OMR), and bar codes. Combined with a high quality scanner, well-designed forms and comprehensive validations, the system will be able to process forms quickly and accurately.
A variety of factors influence the ultimate success of any image-based forms processing system. Formtran will provide the expertise necessary to address and solve each issue before it becomes a "show-stopper". The critical factors include:
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Form design and optimization |
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Validations |
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Scanner selection |
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Form printing |
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Systems integration |
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Training |
more on how it works
Electronic
If only all forms were electronic.
Why electronic forms? Paper forms are:
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expensive to print and distribute |
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difficult to return |
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can be easily tampered with |
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hard to keep current |
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do not have 24/7 availability |
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generally are not secure |
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have to be manually key entered |
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expensive to file and retrieve |
The Internet, remote computers and PDA's offer even faster and more accurate possibilities for automating data entry of electronic forms.
Five simple steps to eforms
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define, convert or design your forms |
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distribute and/or publish your forms |
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collect your forms |
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route forms to the right people or places |
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export the data to the correct application |
Hybrid
Electronic distribution, paper return
Eforms are great, but some require signatures, attachments or other paper forms. Time for hybrid forms. Here are 2 options for hybrid form.
PDF distribution, fill out by hand or onscreen, paper return.
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Setup form in Adobe PDF to maintain document fidelity |
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Distribute electronically via email or post to a website |
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Forms are filled out electronically, then printed OR |
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Forms are printed out, then filled out by hand |
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Forms and attachments are mailed in |
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Typed or handwritten forms can be read by a scanner |
PDF distribution, fill out onscreen, return paper with 2D readable barcode.
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Setup form in Adobe PDF to maintain document fidelity |
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Distribute electronically via email or post to a website |
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Forms are filled out electronically, then printed |
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Printed form contains 2D barcode with all form information |
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Forms and attachments are mailed-in |
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Barcode is read by a scanner |
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